| Fax technology used to be a powerful and | | | | machine. That includes Microsoft Word documents, |
| widely-used tool in business and communications | | | | PDF files and scanned images. |
| because it combines real-time technology with | | | | Internet faxing is a hosted service, meaning you don't |
| hard-copy delivery. There are still some companies | | | | need to buy and install fax servers, modems, special |
| that make use of stand-alone fax machines placed | | | | hardware and software licenses, or maintain an aging |
| strategically in office premises to handle their faxing | | | | system. Instead, you subscribe to a third-party Internet |
| requirements manually. Others have deployed | | | | faxing service that converts e-mails to faxes and |
| centralized, network-accessible fax servers that | | | | faxes to e-mails for you. |
| extend fax machine abilities to the desktop. In spite of | | | | To reduce costs and minimize support issues, many |
| its promised easier administration and cheaper faxing, | | | | corporations are choosing Internet faxing from service |
| however, most deployments failed to meet their goals | | | | providers. Internet faxing solutions are highly scalable, |
| because of unexpected, ongoing costs and | | | | accommodating seasonal demands without additional |
| unpredictable capacity needs. | | | | capital investments. Since you only pay for what you |
| Other downsides to fax servers include: | | | | use, Internet faxing make it easy to meet customer |
| - Hardware and Software Upgrades | | | | and vendor needs for as little expense as necessary. |
| - Telecommunications Management (outbound and | | | | Key Benefits of Internet Faxing include: |
| inbound analog lines) | | | | - No Capital Outlay -With no additional hardware to |
| - Capacity Management and Inventory Assessments | | | | acquire, capital expenditures are reduced and |
| - Document Management and Storage | | | | depreciation schedules eliminated. The risks associated |
| - System Maintenance and Downtimes | | | | with installing 3rd party software on your network are |
| - System Compatibility, Integration and Development | | | | eliminated as well. |
| - Vendor Management (hardware and software) | | | | - Utilization of Existing Infrastructure - Because Internet |
| - Service Provider Management | | | | faxing services leverage existing email client and |
| - Human Resource Management (development, | | | | infrastructure, getting started is quick and seamless. |
| systems administration, operations) | | | | Another great benefit of internet faxing is that you |
| - Redundancy and Disaster Recovery | | | | don't have to hire or train additional staff to run the |
| While companies used to generate huge volumes of | | | | system. |
| paper-based information that requires efficient, secure, | | | | - Scalable and Flexible - With Internet faxing , |
| and cost-effective distribution and storage of these | | | | companies are not constrained by their number of |
| documents, today's advanced wireless technology | | | | outbound telephone lines or system capacity. Internet |
| made it possible for business transactions to be | | | | faxing is designed to be highly scalable to handle either |
| conducted in paperless and digital format, giving rise to | | | | rapid growth or reduced volume, based on market |
| the popularity of Internet faxing, a kind of desktop | | | | trends and patterns. |
| faxing in which outgoing e-mail attachments are turned | | | | - Self-Administering - The outsourced fax provider |
| into faxes and incoming faxes are turned into e-mail | | | | performs any required system maintenance and |
| attachments. | | | | monitoring, upgrading and adding new features as they |
| With Internet faxing, any document that can be | | | | become available, freeing up your IT resources to |
| attached to an email can be faxed to an analog fax | | | | focus on your core business. |