| Fax technology used to be a powerful and | | | | With Internet faxing, any document that can |
| widely-used tool in business and | | | | be attached to an email can be faxed to an |
| communications because it combines real-time | | | | analog fax machine. That includes Microsoft |
| technology with hard-copy delivery. There are | | | | Word documents, PDF files and scanned images. |
| still some companies that make use of | | | | |
| stand-alone fax machines placed strategically | | | | Internet faxing is a hosted service, meaning |
| in office premises to handle their faxing | | | | you don't need to buy and install fax |
| requirements manually. Others have deployed | | | | servers, modems, special hardware and |
| centralized, network-accessible fax servers | | | | software licenses, or maintain an aging |
| that extend fax machine abilities to the | | | | system. Instead, you subscribe to a |
| desktop. In spite of its promised easier | | | | third-party Internet faxing service that |
| administration and cheaper faxing, however, | | | | converts e-mails to faxes and faxes to |
| most deployments failed to meet their goals | | | | e-mails for you. |
| because of unexpected, ongoing costs and | | | | |
| unpredictable capacity needs. | | | | To reduce costs and minimize support issues, |
| | | | many corporations are choosing Internet |
| Other downsides to fax servers include: | | | | faxing from service providers. Internet |
| | | | faxing solutions are highly scalable, |
| - Hardware and Software Upgrades | | | | accommodating seasonal demands without |
| | | | additional capital investments. Since you |
| - Telecommunications Management (outbound and | | | | only pay for what you use, Internet faxing |
| inbound analog lines) | | | | make it easy to meet customer and vendor |
| | | | needs for as little expense as necessary. |
| - Capacity Management and Inventory | | | | |
| Assessments | | | | Key Benefits of Internet Faxing include: |
| | | | |
| - Document Management and Storage | | | | - No Capital Outlay -With no additional |
| | | | hardware to acquire, capital expenditures are |
| - System Maintenance and Downtimes | | | | reduced and depreciation schedules |
| | | | eliminated. The risks associated with |
| - System Compatibility, Integration and | | | | installing 3rd party software on your network |
| Development | | | | are eliminated as well. |
| | | | |
| - Vendor Management (hardware and software) | | | | - Utilization of Existing Infrastructure - |
| | | | Because Internet faxing services leverage |
| - Service Provider Management | | | | existing email client and infrastructure, |
| | | | getting started is quick and seamless. |
| - Human Resource Management (development, | | | | Another great benefit of internet faxing is |
| systems administration, operations) | | | | that you don't have to hire or train |
| | | | additional staff to run the system. |
| - Redundancy and Disaster Recovery | | | | |
| | | | - Scalable and Flexible - With Internet |
| While companies used to generate huge volumes | | | | faxing , companies are not constrained by |
| of paper-based information that requires | | | | their number of outbound telephone lines or |
| efficient, secure, and cost-effective | | | | system capacity. Internet faxing is designed |
| distribution and storage of these documents, | | | | to be highly scalable to handle either rapid |
| today's advanced wireless technology made it | | | | growth or reduced volume, based on market |
| possible for business transactions to be | | | | trends and patterns. |
| conducted in paperless and digital format, | | | | |
| giving rise to the popularity of Internet | | | | - Self-Administering - The outsourced fax |
| faxing, a kind of desktop faxing in which | | | | provider performs any required system |
| outgoing e-mail attachments are turned into | | | | maintenance and monitoring, upgrading and |
| faxes and incoming faxes are turned into | | | | adding new features as they become available, |
| e-mail attachments. | | | | freeing up your IT resources to focus on your |
| | | | core business. |