| Running a business will generate a lot of information, | | | | and if HR's functions are not tracked properly, you |
| both related to the business and related to your | | | | could be losing money. These include: |
| employees. You need to be able to harness and | | | | • Providing benefits for ineligible employees or |
| secure this information in a system for a couple of | | | | their dependents. |
| different reasons. First, you don't want confidential | | | | • Cost of training new employees. |
| information about your organization or employees | | | | • Documenting why people leave the organization |
| getting into the wrong hands. Additionally, a human | | | | because the cost of terminations is high, and if you can |
| resource information software (HRIS) system is a | | | | track why people leave, then changes can ensue. |
| wise choice because it will reduce the amount of | | | | • Not properly recording vacation or sick leave |
| paper generated, organize your data, streamline | | | | taken. Time and attendance creates a loss of |
| processes, and help your company's bottom line. | | | | productivity, so having a way to track it to ensure |
| So, why is HR information important? Your | | | | there is not abuse of the system or employees taking |
| employees are your biggest asset-having a system in | | | | time they don't have will help to reduce the risk of |
| which to contain their private personnel information, | | | | losing productivity and, ultimately, revenue. |
| safely and securely is critical. You have worked hard | | | | • Reduce potential legal expenses in an employee |
| to become an employer of choice-don't ruin that | | | | dispute. Accurate and complete records can help build |
| credibility by mishandling confidential information. | | | | your case or diffuse a situation before it even gets in |
| Making a Business Case for the HRIS System | | | | the courts. |
| The HRIS system is an investment to an | | | | Other justifications for a HRIS system can include |
| organization. An HRIS system is more than just a | | | | savings in paper and supply costs and savings in time |
| storage and organizational tool to contain confidential | | | | spent on human resource tasks. By implementing an |
| information about your organization's employees. The | | | | effective HRIS system, the organization is well on their |
| HRIS system needs to be viewed from a financial | | | | way to increasing confidentiality of their employees' |
| perspective. For instance, an HR manager or | | | | information. |
| department usually has to justify their expenditures | | | | |