| Do any of these sound familiar? | | | | Without a system for paper, you will never be a good |
| - Never seem to get enough done | | | | time manager because you lose minutes looking at the |
| - Multitasking all the time | | | | same items again and again to determine daily |
| - Lack of focus | | | | priorities, as well as hunting for specific items. Stacks |
| - Difficulty prioritizing | | | | of papers surrounding you are also distracting, |
| - Overlooked deadlines | | | | contributing to lack of focus. Find a method to help you |
| - Stress and Anxiety | | | | make a decision the first time by determining the next |
| The above points are a few of the reasons | | | | step and when you will have a reasonable chance of |
| companies ask about time management training. | | | | accomplishing it. |
| Problems they are experiencing do not stem from a | | | | Email |
| lack of motivation on the part of employees, nor do | | | | Create folders both for your reference files and for |
| they reflect a lack of knowledge and skill relating to the | | | | daily action. The same issue occurs with your email |
| business. There is a simple explanation that can cause | | | | inbox as with your paper inbox when you fail to make |
| many of these complaints. | | | | a decision on a message the first time and move it to |
| Few people have been taught how to create | | | | the appropriate action category. Soon you are scrolling |
| effective schedules, how to group activities for | | | | through your inbox several times a day, looking at the |
| maximum productivity, how to limit interruptions in a | | | | same messages again and again because you do not |
| day, how to develop a practical filing system, or | | | | want to overlook a due date. |
| techniques for clearing inboxes. Despite all the degrees | | | | Filing |
| and certifications you and your office colleagues may | | | | Choose one system for your reference files. Be |
| have, chances are you were not shown how to set | | | | selective in what you choose to keep. Eighty percent |
| up an organized work space and then develop | | | | of what you file will probably never be looked at again. |
| efficient systems to use and maintain. | | | | You know you have an effective filing system when |
| Fortunately, along with the simple explanation, there are | | | | you can find anything you file within seconds, whether |
| simple antidotes. Time management training that | | | | it is next month or five years from now. You also |
| zeroes in on creating immediate, easy-to-implement | | | | need to be able to tell someone else where to find it. |
| processes for daily work flow will give you the tools | | | | Consider a numbered filing system tied in with |
| and techniques to work both effectively and efficiently, | | | | software to give you greater flexibility and allow you |
| get more done within the actual workday, and | | | | to use the computer's memory instead of relying on |
| decrease stress. | | | | your own. |
| What systems do you want to focus on when you | | | | Finding an effective time management system can be |
| are getting started? | | | | the best investment your company makes. Results |
| Time | | | | include: |
| Learn how to set up daily schedules for your | | | | - Improved concentration |
| department that allow everyone periods of time with | | | | - Easy prioritization |
| limited interruptions so they can focus on the tasks | | | | - Limited multitasking |
| that require the most concentration. Then look for | | | | - Increased productivity |
| smaller blocks of time where you can group similar | | | | - Reduced stress. |
| tasks like reading, processing email, clearing your inbox, | | | | What a long-term return for a small investment on |
| data entry, filing, and paying bills. | | | | your part! |
| Paper | | | | ©2008, Key Organization Systems. |