| If your company is small, you haven’t really needed | | | | and updating information directly to their |
| to worry about maintaining a manual HR system. | | | | department’s employees’ personnel files, which |
| However, if you are starting to grow and the | | | | reduces the amount of time spent keeping the |
| projections for your organization are to grow | | | | information up-to-date and current. Managers should |
| exponentially in the next three years. This would be a | | | | be able to go into the HR system to add entries for |
| good time to invest in an HR software program | | | | vacation time used and performance evaluations. |
| before you are too overwhelmed with paperwork and | | | | · The system can be set up for reminders of I-9 |
| messy files. | | | | forms due dates, benefit eligibility, certification expiration |
| There are many benefits for investing in an HR | | | | dates, next performance evaluation dates, and more. |
| software program. These include: | | | | When you start looking at HR software, it is best to |
| · Reduced time spent in tracking down and filing | | | | look long-term. Determine how the program can |
| paperwork. This includes being able to quickly find | | | | benefit your organization not only now, but in the future |
| time-off accrual balances, benefit information, or | | | | when your staff is larger and you have less time to |
| performance evaluations for current employees and to | | | | devote to a manual system. |
| answer job verification calls regarding former | | | | The time spent tracking down paperwork and filing it |
| employees. | | | | will increase as the number of employees increase. |
| · An organized system for keeping your data with | | | | Additionally, your managers will have less time to |
| an automatic backup system to ensure your data is | | | | devote to managing employees if your recordkeeping |
| not lost. The backup system of your employee | | | | system is still manual and cumbersome. You must ask |
| personnel files should be kept as part of your disaster | | | | yourself “Do I want to spend a couple of weeks |
| planning efforts. | | | | evaluating and implementing HR software now? Or, |
| · Managers can be more effective by contributing | | | | years wishing I had? |