| Before you "take the plunge" and purchase an HR | | | | ·     |
| software solution it is best to determine if you need | | | | Â Â Â Keeping track of training, |
| the system, and if you do, what exactly will best meet | | | | benefits, disciplinary warnings, and workplace accidents |
| your needs. It is imperative to be brutal in your | | | | ·     |
| assessment. Take the time to define your | | | | Â Â Â Calculating time-off accruals |
| organization's goals, such as reducing administrative | | | | for vacation, sick, or PTO time |
| time spent on filling out paperwork and filing the papers, | | | | HR Software solutions programs also have the |
| keeping more complete records, securing confidential | | | | capability to have multiple user-licenses, which allows |
| data, being able to quickly run reports, or saving a | | | | for users to have specific access to the program, |
| back-up of personnel information for disaster planning | | | | such as access to employee performance reviews or |
| purposes. | | | | time-off records, for example. More specifically, |
| There are many other things to consider prior to | | | | the HR manager or business owner could have full |
| purchasing an HR software solution for your | | | | access to all employees' information, while a manager |
| organization. These include: | | | | could have access to his or her employees in their |
| ·     | | | | department. |
| Â Â Â The need to streamline | | | | This capability is efficient and convenient for both the |
| processes to devote more time to strategic level | | | | manager and payroll, such as if an employee calls in |
| objectives | | | | sick, the manager can just go into the system and |
| ·     | | | | make that notation, rather than trying to remember to |
|    Increasing the communication | | | | relay that information to payroll. Under the |
| across all management levels | | | | performance management access, the manager can |
| ·     | | | | write the annual review where it will be stored and |
| Â Â Â Don't have the physical space | | | | backed-up without worrying if the review was saved |
| for all the paperwork | | | | or not. |
| ·     | | | | Implementing an HR software solution into your |
| Â Â Â Storing historical data for both | | | | organization is a great investment for streamlining |
| current and former employees | | | | processes and freeing up managers and HR staff to |
| ·     | | | | perform more strategic goals of the |
|    Recording performance | | | | organization. The system doesn't have to be |
| evaluations with performance management goals, as | | | | fancy, but it does have to be functional. |
| well as historical wage rate and salary information | | | | |