| Before you "take the plunge" and purchase an | | | | |
| HR software solution it is best to determine | | | | ·      |
| if you need the system, and if you do, what | | | | Â Â Keeping track of training, |
| exactly will best meet your needs. It | | | | benefits, disciplinary warnings, and |
| is imperative to be brutal in your | | | | workplace accidents |
| assessment. Take the time to define your | | | | |
| organization's goals, such as reducing | | | | ·      |
| administrative time spent on filling out | | | | Â Â Calculating time-off accruals |
| paperwork and filing the papers, keeping more | | | | for vacation, sick, or PTO time |
| complete records, securing confidential data, | | | | |
| being able to quickly run reports, or saving | | | | HR Software solutions programs also have the |
| a back-up of personnel information for | | | | capability to have multiple user-licenses, |
| disaster planning purposes. | | | | which allows for users to have specific |
| | | | access to the program, such as access to |
| There are many other things to consider prior | | | | employee performance reviews or time-off |
| to purchasing an HR software solution for | | | | records, for example. More |
| your organization. These include: | | | | specifically, the HR manager or business |
| | | | owner could have full access to all |
| ·      | | | | employees' information, while a manager could |
| Â Â The need to streamline processes | | | | have access to his or her employees in their |
| to devote more time to strategic level | | | | department. |
| objectives | | | | |
| | | | This capability is efficient and convenient |
| ·      | | | | for both the manager and payroll, such as if |
| Â Â Increasing the communication | | | | an employee calls in sick, the manager can |
| across all management levels | | | | just go into the system and make that |
| | | | notation, rather than trying to remember to |
| ·      | | | | relay that information to payroll. |
| Â Â Don't have the physical space | | | | Under the performance management access, the |
| for all the paperwork | | | | manager can write the annual review where it |
| | | | will be stored and backed-up without worrying |
| ·      | | | | if the review was saved or not. |
| Â Â Storing historical data for both | | | | |
| current and former employees | | | | Implementing an HR software solution into |
| | | | your organization is a great investment for |
| ·      | | | | streamlining processes and freeing up |
| Â Â Recording performance | | | | managers and HR staff to perform more |
| evaluations with performance management | | | | strategic goals of the organization. |
| goals, as well as historical wage rate and | | | | The system doesn't have to be fancy, but it |
| salary information | | | | does have to be functional. |